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Transparency in Coverage

We believe it’s important for our members to have a clear understanding of our policies and how they may impact you.  This page will provide an overview of some of our policies relating to your benefits and claims.  For more information, please see your Evidence of Coverage or contact Customer Service

Out-of-Network Liability and Balance Billing 

Together with Children’s Community Health Plan (CCHP) is an Exclusive Provider Organization plan, which means you must obtain services from in-network providers.  In-network providers are the key to providing and coordinating your health care services. Services you obtain from any practitioner other than an in-network provider are considered out-of-network, unless otherwise indicated in the Evidence of Coverage, and will not be covered. 

You will not be required to file any claims for services you obtain directly from in-network providers. In-network provider will seek payment for covered services from us and not from you except for applicable coinsurance, copayments, and/or deductibles. You may be billed by your practitioner (s) for any non-covered services you receive or when you have not acted in accordance with the Contract.

If you are outside of the service area, or if you are in the service area, but seek coverage by an out-of-network provider, and it is not an emergency, and prior authorization has not been obtained, you are responsible for all related fees and expenses.

Member Claims Submission

When you receive covered services from an out-of-network provider, the claim must be filed in a format that contains all of the information we require, as described below.   The practitioner will likely file the claim for payment from us, but ultimately you are responsible.

You should submit a claim for payment of covered cervices within 90 days after the date of service.  If you don’t provide this information to us within 15 months of the date of service, benefits for that health service will be denied or reduced, at our discretion.  The time limit does not apply if you are legally incapacitated.  If your claim relates to an inpatient stay, the date of service is the date your inpatient stay ends. A request for the payment of benefits should include the following information:

  • The contract holder’s name and address
  • The patient’s name and age
  • The number on your ID card
  • The name and address of the practitioner of the covered services
  • The name and address of any ordering physician
  • A diagnosis from the physician
  • An itemized bill from your practitioner that includes the Current Procedural Terminology (CPT) codes or a description of each charge
  • The date the injury or sickness began

The out-of-network claim submission form can be found online at togetherCCHP.org.  You can mail this form to:

Together with CCHP Claims,
PO Box 106013 Pittsburgh, PA 15230-6013  

Contact Customer Service at 844-201-4672 with any questions. 

Grace Periods

Except for your first premium, any premium not paid to us by the due date is in default. However, there is a grace period beginning with the first day of the payment period during which you fail to pay the premium. Your grace period is 30 days from the due date, unless you are receiving an advanced premium tax credit from the Federal Government, in which case you will have a 3-month grace period. If you are receiving an advanced premium tax credit from the Federal Government, we reserve the right to pend payment of all applicable claims that occur in the second and third month of the grace period.

Important: Partial premium payments will not extend the duration of your grace period.  You must pay all past due amounts in order to bring your account into good standing.

If you do not pay your past due premiums before the end of the grace period, your coverage will be terminated retroactively to the end of your first grace period month.  If this happens, any pended claims will not be paid and it will become your responsibility to pay providers directly for the services that you received during months two and three of the grace period.    If claims were paid during the grace period, and coverage is terminated, CCHP will recoup payments from the provider and the provider will bill you for any outstanding balances on your account. It will be your financial responsibility to pay for these services.

Retroactive Denials

A retroactive denial is the reversal of a claim that was previously paid.  Children’s Community Health Plan makes all claims payment determinations based on the information available at the time the claim is processed. If Children’s Community Health Plan determines that a claim was paid in error (e.g., due to changes in member eligibility status, provider participation, or coordination of benefits with other coverage), the claim may be retroactively denied.  If you have a retroactive denial, payment for the reversed claim will become your responsibility. 

Tips to Help Avoid Retroactive Denials:

  • Make premium payments on time to avoid a possible retroactive denial due to member ineligibility.
  • Before visiting a new provider for the first time or going back to a familiar provider after your plan has changed, confirm that they are a participating provider in the Together with Children’s Community Health Plan network.
  • Tell Children’s Community Health Plan about other coverage that you may have.  This can include coverage for a child from two different parents or benefits under government programs.

Member Recoupment of Overpayments

Children’s Community Health Plan has established a process to help you get reimbursed for premium overpayments in a timely manner. If your insurance policy has been cancelled or terminated and you have made payments for a coverage period beyond your cancellation or termination date, you will be refunded after the next premium billing cycle. Requests for recoupment of other types of overpayments, such as duplicate monthly premium payments, will be processed in a timely manner. You can request recoupment of an overpayment by calling Customer Service at 844-201-4672.

Medical Necessity and Prior Authorization for Certain Services

Children’s Community Health Plan wants its members to get the best possible care when they need it most. To ensure this, we use a prior authorization process, which is part of our Utilization Management (UM) program. UM decision-making is based only on appropriateness of care and service, and existence of coverage. CCHP does not specifically reward practitioners or other individuals for issuing denials of coverage. Financial incentives for UM decision makers do not encourage decisions that result in underutilization.

Prior authorization is a process performed to determine whether the requested treatment or service is medically necessary, that such treatment or service will be obtained in the appropriate setting, and/or will be a covered service.

Please see the Prior Authorization section of your Evidence of Coverage for a full list of covered services requiring prior authorization. When prior authorization is required:

  • Ask your health care provider to start the process as soon as possible before the beginning of treatment. It’s always in your best interest to make sure there’s a prior authorization on file before you receive services.
  • Your provider can submit a prior authorization request form online in our Provider Portal.
  • Prior authorization is not required for emergency services.

Prior Authorization does not guarantee either payment of benefits or the amount of benefits. Eligibility for, and payment of benefits are subject to all terms and conditions in the Evidence of Coverage.  If you choose to receive a service that has been determined not to be medically necessary, is not a covered service, or has not been prior authorized though prior authorization is required, you will be responsible for paying all charges and no benefits will be paid.

We will make a decision on your non-urgent requests within 15 days of our receipt of a correctly submitted request.  If the request is an incomplete prior authorization or incorrectly filed prior authorization, we will notify you of a 15 day extension and the specific information needed. You will then have 45 days from the receipt of the notice to provide the requested information. Once we have received the additional information, we will make our decision within the period of time equal to the 15-day extension in addition to the number of days remaining from the initial 15-day period.

If you or a health care professional with knowledge of your medical condition have an urgent request for prior authorization, the request may be submitted to us via the CCHP Provider Portal. We will make a decision on your request and notify you within 72 hours of our receipt of a correctly submitted request, or as soon as possible if your condition requires a shorter time frame.

Questions on the prior authorization process can be directed to Customer Service at 844-201-4672. 

Drug Exceptions Timeframes and Member Responsibilities

If the medication you take is not on the list of covered drugs for your benefit plan (also called a “formulary”), you can ask us to cover it. This is called a “non-formulary exception.”  A request for a non-formulary exception will only be approved if there is documented evidence that the formulary alternatives are not effective in treating your condition; the formulary alternatives would cause adverse side effects; or a contraindication exists such that you cannot safely try the formulary drug.

As a first step, you can contact Customer Service for a list of similar drugs that are covered by your plan or you can go online to togetherCCHP.org for this information. When you have the list, show it to your doctor and see whether he or she is able to prescribe one of the drugs on this list.

If you need to request a non-formulary exception, contact Customer Service or access the exception request form in the CCHP Connect member portal. When you make this request, we may contact your prescriber or physician for information to support your request. After Children’s Community Health Plan receives your request, we will make our decision within 72 hours. You can request a faster (expedited) decision if you or your doctor believes that waiting up to 72 hours for a decision could seriously harm your health. If your request to expedite is granted, we must give you a decision no later than 24 hours from when we received your request.

If we deny your request for a non-formulary exception, you may first request an internal review of that decision by contacting Customer Service.  If the denial of the non-formulary exception request is upheld through an internal review, you may then request an external review by an Independent Review Organization (IRO).  Requests for an external review can also be made by contacting Customer Service at 844-201-4672.

Information on Explanations of Benefits (EOBs)

An Explanation of Benefits (EOB) is a statement that explains how Children’s Community Health Plan has processed and either paid or denied a claim for medical services under your plan.  An EOB provides important information about your benefits, including the status of claims and confirmation of costs you are responsible for, such as copayments, deductibles, and coinsurance.

Children’s Community Health Plan will send you an EOB shortly after a claim for medical services you receive has been processed.  You will receive your EOB in the mail, or you can log into CCHP Connect to opt out of receiving paper EOBs and instead request to receive them electronically.  If you receive a service that is paid by Children’s Community Health Plan at 100% and you are not responsible for any cost-sharing, we will not mail you an EOB.  Electronic EOBs are available for all claims.

Coordination of Benefits

This provision applies when a person has health care coverage under more than one policy or plan. The process by which these plans work together to make sure you get the most out of your coverage is referred to as coordination of benefits.

A primary plan must pay benefits in accordance with its policy terms without regard to the possibility that this contract may cover some expenses. This contract pays after the primary plan, and may reduce the benefits it pays so that payments from all coverage do not exceed 100% of the total allowable expense.

For more information please refer to the Coordination of Benefits section in your Evidence of Coverage.

Any outstanding questions can be directed to our Customer Service department at 844-201-4672.

Medicaid

Children's Community Health Plan

PO Box 56099
Madison, WI 53705
1-800-482-8010

Together with CCHP

Children's Community Health Plan

PO Box 1997, MS 6280
Milwaukee, WI 53201
1-844-201-4672

 

All Rights Reserved.
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